Application and Enrolment Procedure
Application and Enrolment Procedure
Step 1: NOMINATION – for Partner Universities Coordinators
In order to be accepted by the School of Political Science "Cesare Alfieri", the HOME INSTITUTION of the students selected within the framework of the ERASMUS+ programme or the Cooperation agreement must send an official NOMINATION to International Relations Office (email@example.com) within the following deadlines.
- 1st semester or full year: 30th May
- 2nd semester: 30th October
The nomination should include the following information for each student:
- Erasmus University Code
- Student’s Name and Surname
- Student’s Email address
- Field of study and level (BA, MA, PhD)
- Duration of studies at the School of Political Science
- Period (first/second semester, full year)
Once we receive the nomination, our Incoming Service (firstname.lastname@example.org) will contact you by email, providing all the information needed to proceed with the Application and all the documentation required. Students are required to send all the documentation within the following deadlines:
- 1st semester or full year: 30th June
- 2nd semester: 30th November
The documentation, duly signed and stamped, must be sent via ordinary post to the following address:
Servizio Relazioni Internazionali
Scuola di Scienze Politiche "Cesare Alfieri"
Università degli Studi di Firenze
Via delle Pandette 32 - 50127, FIRENZE
Step 3: ACCEPTANCE EMAIL
Once we process your application our Incoming Service will send you an acceptance email with all the instructions regarding the steps to follow once you arrive in Florence. Please check the e-mail regularly.
Step 4: CHECK IN PROCEDURE IN FLORENCE
Once you arrive in Florence you should go personally to the International Relations Office of the School of Political Science "Cesare Alfieri" to register your arrival and pick up the application documentation duly signed by the institutional coordinator in Florence. The International Relations Office is located in Via delle Pandette 32, Building D1 3° floor, room 3.05 and office hours are: Monday, Thursday (11.00 - 13.00); Tuesday (11.00 - 13.00 and 15.00 - 16.30)
Step 5: ENROLMENT AT THE ERASMUS DESK IN NOVOLI
Once you have registered your arrival at the School of Political Science "Cesare Alfieri" you are required to go to the Erasmus Desk Registrar Office located in Piazza Ugo di Toscana, Building D15 in order to proceed with the official enrolment at UNIFI. The staff will check your application documentation and will release you the matriculation number and a student card called “libretto universitario”. The libretto is the identification student card where all passed exams will be registered.
You have to hand in:
- the Application Documentation (Enrolment Form and Learning Agreement) that you got at the International Relations Office;
- 2 passport size pictures;
- Study plan form duly signed by your home institution;
- Other documentation that has to be signed by us (proof of arrival and so on)
On the top of the libretto, students can find the Erasmus mobility’s date of beginning and end.
All the activities related to the Erasmus Mobility in Florence have to be completed within the last day indicated on the libretto. Please note that due to the large number of Erasmus students, the libretto could be issued several days after your registration. Novoli office will inform students as soon as libretto is ready; in the meantime, students can attend classes regularly.
Students will also receive a USER ID (matriculation number) and a provisional password (date of birth) to access the online services at https://sol.unifi.it/, the platform used to book exams and accept or refuse grades.
Students are requested to change the password at their first access.
If students should lose their registration number or their password, they are invited to contact Novoli Office as soon as possible.
The Erasmus desk (email@example.com) is located in Piazza Ugo di Toscana 5, Building D15 – ground floor, room 0.03 - 50127 Firenze and has the following opening hours: Monday – Tuesday – Thursday 10.00-13.00
From this moment you are officially enroled at UNIFI.
Step 6: CHANGE OF THE SELECTED COURSES / LEARNING AGREEMENT
If you need to change your learning agreement you are allowed to do it within the end of October (1st semester) or the end of March (2nd semester). For more information get in touch with the School of Political Science "Cesare Alfieri" International Office (during the office hours or through an e-mail to firstname.lastname@example.org).